Executive Secretary (Chairman`s Office)

Ezzy Group

Dhaka
Permanent
Full-time

15 days ago

Responsibilities & Context:ABOUT USEzzy Group is an EPC organization dealing in diverse fields of Telecom, Power, Oil & Gas, Infrastructure, KPI Projects and pioneer in introducing many new products and services to this arena as a manufacturer as well. We offer comprehensive integrated product and solutions for building management system, fire automations, security/surveillance etc. Ezzy Group provides consultancy, logistics, mechanical, electrical and civil engineering support and services to the national and international companies operating in Bangladesh in both upstream and downstream activities since 1984.JOB CONTEXTWe are seeking a highly skilled and resourceful Executive Secretary (Chairman`s Office) to support the Chairman in his role as Head of the Group and Honorary Consul of Guatemala in Bangladesh. The role demands strong organizational skills and professionalism to manage official, business, and consular engagements, ensuring seamless coordination and representation across corporate, governmental, and international platforms.JOB RESPONSIBILTIESExecutive & Administrative SupportManage and prioritize the Chairman`s calendar, appointments, meetings, and travel schedules (domestic & international).Draft, review, and manage correspondence, speeches, presentations, and reports on behalf of the Chairman.Ensure confidentiality and handle sensitive matters with the highest level of discretion.Provide daily briefings and updates to prepare the Chairman for meetings and engagements.Communication & CoordinationServe as the primary liaison between the Chairman and senior management, board members, stakeholders, and external dignitaries.Coordinate with government officials, embassies, and diplomatic missions as required.Facilitate timely follow-ups, monitor action points, and ensure execution of directives.Diplomatic & Consular AffairsLiaise and coordinate with the Guatemalan High Commission and other diplomatic bodies.Prepare and maintain documentation, reports, and communications related to consular activities.Represent and liaise on behalf of the Honorary Consul for business meetings and diplomatic engagements both locally and internationally.Support protocol management for official events, visits, and delegations.Strategic & Project SupportAssist in research, data collection, and project support for the Management decision-making.Support special projects and collaborations initiated by the Management.Event & Meeting ManagementOrganize high-level meetings, conferences, and events for both corporate and consular purposes.Manage logistics, guest relations, agenda setting, and preparation of minutes and reports.Coordinate international travel arrangements, including business missions and diplomatic visits.Education Requirements:

Bachelor of Business Administration (BBA)
Bachelor of Arts (BA) in English
Bachelor of Social Science (BSS) in International Relations

Bachelor`s degree in Business Administration, English, International Relations or related field.Experience:

1 to 3 years
The applicants should have experience in the following business area(s): IT Enabled Service, Engineering Firms, Group of Companies

Additional Job Requirements:1-3 years of proven experience in Executive Assistant/Business Development/Top Management Support roles.Excellent command of spoken and written English; Graduates from A Level background will get preference.High proficiency in MS Office Suite and digital collaboration tools.Note: Female candidates are strongly encouraged to apply.KEY COMPETENCIESExecutive presence and refined interpersonal skills.Strong sense of confidentiality, integrity, and loyalty.High emotional intelligence, adaptability, and resilience.Proven problem-solving and decision-making skills.Capacity to represent the Chairman`s office with diplomatic etiquette and professional grace.Compensation & Other Benefits:REMUNERATIONEndeavors to ensure equitable benefit plans and compensation treatment for all employees.Permanent Employee receive as per Company Policy.

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