Finance Officer

Ukhia, Chittagong
Permanent
Full-time

2 days ago

Responsibilities & Context:The Society for Health Extension and Development (SHED), a national NGO dedicated to serving communities in Cox's Bazar and Noakhali, is currently looking for experienced professionals. We are implementing a multi-sectoral project, "Comprehensive, Integrated Multi-Sector Response for Rohingya Refugees and Host Communities in Cox's Bazar," with support from Concern Worldwide. This project, which is funded by PRM, will be active from September 2025 to November 30, 2025. We invite applications from qualified candidates for the position listed below:Job Location/Base: Ukhiya, Cox's BazarReports to: Project ManagerContract Duration: Up to November 2025Finance Officer will be responsible for ensuring efficient and effective financial support to the projects and programmes, ensuring adequate funds, timely and professional payment to suppliers. S/he will also ensure efficient and effective grant compliance and grant reporting system for the project including timely financial reporting to the organization. S/he will also be responsible for ensuring consistent, transparent and realistic budgeting, accounting, and analysis of the budget and provide support to the Project Manager for appropriate cost allocation and budget codes.Financial ManagementChecking the bill, voucher and ensure the correct accounting record and payment following donor guideline.Ensuring proper banking management system and maintain relationship with respective bank for field office to get the support in time. Reviewing and monitoring use of banking facilities in the field and identifying recommendations for any improvements that can ensure efficient banking services for the organisation.Ensuring the proper delegation of authority, bank signatory in terms of approval of the bill voucher, banking transaction etc.Ensuring the internal control for processing the payment from bank following donor and internal policy.Ensuring effective review and thorough checking of bank related payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organisational policy and all taxation matters follow government rules and regulationsCompleting accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.Ensuring all receipts of cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policyDisburse cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimised.Ensuring all receipts of cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.Ensuring complete, well-organised and clearly labelled filling and safe storage of all cash related financial documents.Ensuring bank book, bank reconciliation, cheque register and understanding about the coding system and accounting record keeping system.Ensuring the safety and security, insurance of the assets, cash and other financial instrument.Checking all third party agreements and advice management in time and to ensure payment timely so that relationship is not damaged.Ensuring the proper data protection policy adopted by Concern for the management of financial transaction and record keeping.Work with Concern's colleagues in Field Office to respond promptly to resolve any queries or questions.Budget and Grant ManagementEnsure the compliance for BPRM grant in terms of financial reporting, budgeting and implementation of the programme.Ensure proper documentation for the project grant.Provide support for preparing the monthly financial report for the donor grant with detailed analysis and recommendation.Review the donor budget for the implementation of the project at the field office and finalize the budget and submit to line manager.Incorporate all feedback from the budget holders on the management accounts as and when required.Closely work with the programme, logistics, HR and finance teams to identify the gaps and provide the necessary support for timely and accurate management of budgets.Audit ManagementSupport to facilitate the process for internal audit, external audit, government audit, NGAOB Audit for each grant following donor guidelineAssist for the grant audit by the donor, external auditor of NGAOB and other internal audit.Coordinate with Concern, provide required support for the external auditor.Follow up with the auditor observation, implement the auditor's recommendation.Volunteer Payroll ManagementSupport to complete Physical cash distribution to field/camp with proper support and security.Manage and facilitate the process for Bank payments to Volunteers each month.Coordinate with the Programme team & HR for making payments through Bank for Bangladeshi Volunteers.Maintain track record for staffs & volunteers.Follow up with the field observation and duly submit the field report to Project Manager after completion of the payments each month.Education Requirements:

BBA and MBA in Accounting, Finance or a relevant subject
Chartered Accountancy Course Completed will be given preference.

Experience:

At least 5 years
The applicants should have experience in the following business area(s): NGO

Additional Job Requirements:

Age At most 40 years

● At least 05 years' experience in grant management/finance/accounting role with a national / international NGO.● Knowledge of the operational and compliance requirements for Emergency Projects will be considered added advantage.● Experience in financial risk management and budget analysis.● Proven experience of developing and facilitating training workshops for finance and non-finance persons.● Effective organisation and analytical skills.● Strong coordination, negotiation and communication skills.● Proven record of meeting demanding deadlines.● Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies.● Excellent written and spoken EnglishSkills & Expertise:Accounts and FinanceCompany Information:SHED - the Society for Health Extension and Development is a renown organization of Bangladesh especially in Cox`s Bazar District was established as the successor to the ICDDR,B Teknaf Station following the closer of the former in September, 1989. The organization has flourished and stepped into one of the reputed Non-Government National Organizations in Bangladesh and engaged in transforming the lives of the community people towards positive changes in selected areas of the country. Currently SHED has been implementing fifteen more projects with Department of Women Affairs DWA of GoB, UN-WFP, UNICEF, HANDICAP INTERNATIONAL, Action Against Hunger, Solidarites International, CARE Bangladesh, USAID, Aroynak Foundation, GIZ in different upazilas of Chittagong and Cox`s Bazar District.

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