Administrative Support Officer-P&C

Cox's Bazar, Chittagong
Tk. 66,092 per month
Permanent
Full-time

8 days ago

Responsibilities & Context:Project Name: Program SupportLocation: CARE Bangladesh Cox's Bazar Regional OfficeDuration: Duration of the contract will be up to February 28, 2026.I. Job Summary:Who are we?As a global leader, CARE is shaping the future of the humanitarian and development sector. Each year, we deliver support and services to millions of people in over a hundred countries. We do this by focusing on our mission and living the values that drive our organization. A career at CARE is an opportunity to be part of a movement that brings communities together to solve complex problems and foster lasting change throughout the world. We seek individuals who are passionate about humanitarian and development work, collaborate well with others, embrace learning and innovation, and deliver results.What it's like to work at CARE?CARE is a mission-driven international humanitarian aid and development organization that offers an opportunity to work with people across the world. Not a day will go by that you won't learn something profound, meet an expert, or write a sentence that can change a life. We are committed to an environment where everyone can succeed.Scope of the Role:The Administrative Support Officer-P&C will work in close coordination with the Officer-P&C, Head of Office, and other colleagues to support People and Culture (P&C) functions. The role is designed to provide comprehensive administrative and logistical support to the day-to-day operations of the P&C Department, as well as secretarial assistance to the Head of Office. The ASO will be responsible for assisting in all P&C functions and providing regular and ad-hoc secretarial support to the Head of Office, as required.This position will be based in Cox`s Bazar Regional Office, with travel required to fields.II. Responsibilities and Tasks:Responsibility # 1: Recruitment and Selection Processes: 25%Perform all tasks related to volunteer recruitment, including communication, documentation, and coordination with relevant stakeholders.Assist in preparing recruitment materials, scheduling interviews, and maintaining volunteer records.Assist in sending interview invitations/letters to shortlisted candidates, along with the job description and preliminary job application form.Contact shortlisted candidates by phone to confirm their availability and provide necessary follow-up.Help organize interviews (written tests and viva voce) and provide logistical support for smooth execution.Act as an invigilator during written tests, as required.Responsibility # 2: Organizing HR Documents: 35%Assist the designated Officer-P&C in preparing and updating employees' personnel confidential files (PCF) for assigned projects/departments.Assist the Officer-P&C in preparing and maintaining recruitment files.Collect required signatures from Hiring Managers and Interview Board Members on recruitment memos, and ensure proper filing in an organized manner.Provide logistical support to HR team members, including photocopying, scanning, spiral binding, and related tasks.Support the Officer-P&C in organizing and archiving personnel confidential files (PCF) as required.Responsibility # 3: Support to HRIS and Relevant Logistics: 25%Assist departmental staff in drafting HR-related documents as requested.File HRIS and compensation-related documents, including VAT/TAX papers, TIN certificates, increment letters, etc.Regularly upload and maintain electronic HR records in the online HRIS database.Responsibility # 4: Support to Various Staff Development Activities: 10%Assist the HR Officer in arranging trainings, workshops, and related activities.Communicate with workshop participants, resource persons, and other stakeholders regarding internships and training programs.Collect and compile necessary documents to process monthly payments of interns and short-term contract staff.General Responsibilities on Safety and Security, and Safeguarding of children and vulnerable adults 5%As part of this role, the job holder must adhere to and support CARE Bangladesh's Safety and Security policy and systems as part of their day-to-day duties and comply with safety & security protocols and directives, including reporting. Staff must maintain situational and self-awareness and be aware of the safety - security-related consequences of their actions upon themselves, their team, and the organization.CARE is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children, young people, and adults always. CARE expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.III. Reporting to: Officer-People and CultureIV. Working Conditions:Based at CARE Bangladesh Cox's Bazar Regional Office with field visits as requiredEducation Requirements:

Bachelor of Business Administration (BBA) in Management
Bachelor of Business Administration (BBA) in Human Resource Management

Minimum Bachelor's degree in Business Administration, Management, Human Resources, or a related field.Professional certifications (e.g., PGD in HR) will be considered an advantage.Experience:

At least 2 years
The applicants should have experience in the following business area(s): NGO, Development Agency

Additional Job Requirements:Minimum of 2 years of relevant work experience.Working knowledge of Bangladesh Labor Laws is preferred.Excellent communication skills in both English and Bangla.Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.Demonstrated ability to multi-task, prioritize work effectively, and manage processes with accuracy and efficiency.Strong attention to detail and accuracy in documentation and record-keeping.Excellent interpersonal and communication skills, with the ability to work collaboratively in a team environment.High level of integrity, reliability, and ability to maintain confidentiality.Compensation & Other Benefits:Monthly consolidated salary: 66,092.00 BDT (Negotiable)

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